Your One Stop Shop for Meetings and Events

Full Service, Star Quality Event Planning

Business Meetings

We are renowned for producing world class corporate and association meetings, large and small. Whatever your need, we will be your shining star.

Event Production

Our network of resources makes us your one stop shop for your event planning needs. We stay on budget, on time, and on-site to ensure your success.

Event Management

From registration to transportation to offsite activities and budget reports, we to provide you and your participants with a superior experience.

Our Process

  • Establish Goals

  • Create Event Budget

  • Find The Perfect Location

  • Arrange Site Visit

  • Negotiate Contracts

  • Pre-Meeting Management

  • On-Site Management

  • Post Meeting Audits & Reports

About Us

Meetings In Motion

Meetings In Motion was founded to provide Star Quality Event Planning Services to association and corporate clients worldwide. Today, the company features an experienced, enthusiastic, award-winning staff that work diligently to ensure meeting and conference perfection.

We are particularly proud of extensive partnerships which have uniquely positioned us to serve the specialized needs of pharmaceutical investigator meetings.

Since 1996, Meetings In Motion has proudly served clients from offices and affiliates in Nashville, Tampa, Austin and the United Kingdom.

View Our Services

What Our Clients Say About Us…

For over 15 years, Vicki has been instrumental in the success of our sales meetings by helping us find interesting and fun properties that fit our “cowboy lifestyle.” She has helped negotiate contracts and avoid hidden costs that had the potential to create a budget crunch. She really knows her way around the hospitality industry, speaks the language and can guide you to a memorable meeting experience.

Vicki Runyeon is a leader and exceptional negotiator who works effectively alone or as a member of our team. She handles ever-changing situations with ease and provides the type of service that allows me do my own job, saving me time and money. Vicki make meetings more effective, more meaningful, and an outstanding investment.

Meetings in Motion saves our company time and effort by locating the perfect setting for our conferences. Because they personally visit hotels all over the country, they know exactly what we need for our meetings. Their thoroughness and attention to detail is why I keep retaining them again and again.

From site selection through on-site meetings support, MIM did an outstanding job of offering options, troubleshooting problems, communicating issues, meeting timelines, and staying on budget. I relied on them to manage the details and they never let me down. I highly recommend them and will definitely utilize their services again.

Thank you to Meetings in Motion’s amazing team!  We could not have been more happy with the excellent customer service.  Throughout the planning and execution of our first annual conference went above and beyond expectations.

The expertise, professionalism, broad range of experience and eagerness to help that your team displays is priceless. Thanks for outstanding service and a five star event!

Your attention to detail and positive can do attitude has impressed our members who say the meetings are the best they have attended.  Thank you for making me look good.