Full Service, Star Quality Event Planning

Meetings in Motion is your one-stop shop for event and conference perfection, offering services for all stages of the planning process. Our goal is to stage memorable conferences while making you the shining star for both your company and all participants. We have long standing partnerships with our corporate and association clients and a special niche in Pharmaceutical Investigator Meetings. Meetings in Motion has been serving clients since 1996.

Our events combine the right mix of morale-boosting fun and exciting entertainment. Our team of experts work closely with you to establish specific, time-framed goals and objectives in order to ensure the success of your meeting or conference and save you time and money.

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Complimentary Site Selection

We assess multiple potential locations and provide hotel availability comparisons in order to ensure the most suitable location for your event.

Contract Negotiation

Experience and buying power allows us to pass savings on to our clients and minimize liabilities associated with attrition and cancellation policies.

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Event Production & Management

We create, design and customize event and meeting themes, providing print materials, brochures, signage, secure A/V, entertainment and more.

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Special Events

Our team of experts are uniquely positioned to fulfill events of all sizes, including corporate meetings, grand openings, new product launches, holiday parties, incentive trips and more.

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Destination Services

Our extensive network of resources allows us to serve you from registration to transportation and beyond. Ask about charters, expos and custom designed tours for religious, political and specialty groups.

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Planning Services

We do it all: rooming lists, airline tickets, arrival and departure manifests, menu planning, name badges, online registration, on-site management, event websites, team building and offsite activities.

We’re ready when you are.

Meet Our Team

What Our Clients Say About Us…

For over 15 years, Vicki has been instrumental in the success of our sales meetings by helping us find interesting and fun properties that fit our “cowboy lifestyle.” She has helped negotiate contracts and avoid hidden costs that had the potential to create a budget crunch. She really knows her way around the hospitality industry, speaks the language and can guide you to a memorable meeting experience.

Vicki Runyeon is a leader and exceptional negotiator who works effectively alone or as a member of our team. She handles ever-changing situations with ease and provides the type of service that allows me do my own job, saving me time and money. Vicki make meetings more effective, more meaningful, and an outstanding investment.

Meetings in Motion saves our company time and effort by locating the perfect setting for our conferences. Because they personally visit hotels all over the country, they know exactly what we need for our meetings. Their thoroughness and attention to detail is why I keep retaining them again and again.

From site selection through on-site meetings support, MIM did an outstanding job of offering options, troubleshooting problems, communicating issues, meeting timelines, and staying on budget. I relied on them to manage the details and they never let me down. I highly recommend them and will definitely utilize their services again.

Thank you to Meetings in Motion’s amazing team!  We could not have been more happy with the excellent customer service.  Throughout the planning and execution of our first annual conference went above and beyond expectations.

The expertise, professionalism, broad range of experience and eagerness to help that your team displays is priceless. Thanks for outstanding service and a five star event!

Your attention to detail and positive can do attitude has impressed our members who say the meetings are the best they have attended.  Thank you for making me look good.

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